Create Portal / Account

General Client account workflow in Proplix

The General Client route in Proplix is the standard account-creation path used when a new relationship needs to enter the platform as a customer record without being forced into a landlord, tenant, supplier or other specialist account type. It is a flexible starting point, but it is not a weak one. In the verified current Proplix build, that same client account can sit alongside contacts, files, statements, estimates, invoices, payments, proposals, contracts, subscriptions, projects, tasks, support activity and appointments.

That makes the General Client page far more important than a simple “add customer” explanation. It is really the public explanation of how Proplix handles standard customer relationships inside one connected operating system. A client record is not only a name, phone number or email address. It is the place where commercial movement, account history, documents, follow-up activity and service delivery can stay much easier to understand.

This page is written around the verified current Proplix feature set already surfaced by the help audit. It is not generic CRM filler. The categories below explain the real native areas that matter around the General Client account and why they belong together inside one structured platform.

General Client workflow in Proplix
Workflow visuals

Portal journeys work best when they reflect the same live platform truth

These visuals help explain the portal story behind Proplix: landlord, tenant and supplier experiences should stay connected to the same structured data and workflow environment.

Portal access with controlled visibility
01

Portal access with controlled visibility

Role-based access should give each stakeholder the right view without disconnecting them from the real service and record flow behind the scenes.

Requests and jobs staying visible across both sides
02

Requests and jobs staying visible across both sides

Portals become much more useful when actions and updates remain tied to the same internal workflow the team is already managing.

A cleaner digital experience built on one core platform
03

A cleaner digital experience built on one core platform

The best digital journey does not create a second system. It extends the same data picture in a way that feels clear, professional and useful.

General Client operating model in Proplix
Why this page matters

A General Client account is the starting point for much more than contact storage

In many systems, a standard customer record is treated as a dead-end admin object. In Proplix, the stronger position is different. A General Client account can become the centre of a broader customer relationship where commercial activity, files, billing, agreements, tasks, support and scheduling all remain easier to follow in one place.

That is especially important for businesses that want a cleaner operational environment. Teams do better work when they do not have to rebuild the same customer story across disconnected modules. The more the client record carries naturally through the workflow, the more professional and more reliable the service model becomes.

General Client categories in the verified Proplix build

These pages divide the native General Client-related flow into clearer website categories, while staying grounded in the actual Proplix feature structure already verified through the current help centre audit.

What the General Client route actually covers

The blocks below summarise the real native areas that make a General Client account useful inside Proplix. Each block links to a fuller explanation page built from the same verified feature flow.

01

Account & Contacts

When a team creates a General Client account in Proplix, the first layer that matters is the account and contact structure. This is where the business establishes who the customer is, how the relationship should be understood, who the main points of contact are and what context the wider team needs in order to work properly.

  • General Client account profile and core business/customer details.
  • Primary and additional contact handling linked to the client record.
  • Cleaner relationship structure for day-to-day staff use.
  • Notes, reminders and follow-up context around the customer record.
02

Files, Statements & Vault

A strong general client workflow is not only about names and contacts. It is also about keeping the account connected to the documents and record outputs that the business uses every day. In the verified Proplix help structure, that includes client files, attachments, statements and vault entries.

  • Client-linked files and attachments held closer to the account record.
  • Statement visibility around the customer relationship.
  • Vault-style record handling within the wider Proplix environment.
  • Cleaner document access for staff working inside the same account context.
03

Billing, Estimates & Payments

A General Client account becomes commercially useful when it can carry estimate activity, invoice flow and payment visibility without the team needing to recreate the relationship elsewhere. In the verified Proplix build, those billing-related capabilities already exist through the native estimates, invoices and payments structure surfaced by the help audit.

  • Estimates and estimate requests linked to the customer relationship.
  • Invoices and recurring invoice behaviour in the broader Proplix billing flow.
  • Payments and payment history linked back to the client context.
  • Customer billing visibility that stays closer to the relationship record.
04

Proposals, Contracts & Subscriptions

Not every customer relationship moves straight from account creation into invoicing. Often there is a more deliberate commercial journey first: a proposal, a formal contract, a subscription structure or a longer-term agreement. In Proplix, those areas already exist as verified native workflow sections, which makes them highly relevant to the General Client account story.

  • Proposal handling around comments, acceptance flow and conversion context.
  • Contract management and longer-term agreement visibility.
  • Subscription-style continuity where the relationship has recurring commercial value.
  • A clearer link between customer record, commercial offer and ongoing agreement.
05

Projects, Tasks & Support

Once a relationship becomes active, the business usually needs more than just billing and documents. It needs delivery. That can mean projects, internal tasks, service follow-through, support tickets or a broader record of work in progress. In the verified Proplix build, those operational layers already exist and can be understood as part of the wider General Client journey.

  • Project workflow around milestones, files, discussions and linked activity.
  • Task handling for internal delivery and follow-through.
  • Support or ticket-led service movement around the client relationship.
  • Cleaner visibility of what the team is doing for the customer.
06

Appointments & Client Engagement

A customer relationship often needs scheduling and communication, not only records and billing. In the audited Proplix build, appointments are a real part of the platform, including booking flow, client-facing scheduling behaviour, history and reporting. That makes them a natural extension of the General Client account story.

  • Appointments workflow in the verified Proplix build.
  • Public booking and client-side appointment interaction.
  • Appointment history and reporting context.
  • A more connected customer engagement layer around the account.

Exact native feature breakdown by category

This section makes the feature scope explicit. It is designed to help buyers and users understand that the General Client route in Proplix can support a much broader relationship lifecycle than a basic address-book style record.

Account & Contacts

  • General Client account profile and core business/customer details.
  • Primary and additional contact handling linked to the client record.
  • Cleaner relationship structure for day-to-day staff use.
  • Notes, reminders and follow-up context around the customer record.
  • A stable base for future billing, documents, support and commercial activity.

Files, Statements & Vault

  • Client-linked files and attachments held closer to the account record.
  • Statement visibility around the customer relationship.
  • Vault-style record handling within the wider Proplix environment.
  • Cleaner document access for staff working inside the same account context.
  • A more reliable history around what was stored, shared or referenced for the client.

Billing, Estimates & Payments

  • Estimates and estimate requests linked to the customer relationship.
  • Invoices and recurring invoice behaviour in the broader Proplix billing flow.
  • Payments and payment history linked back to the client context.
  • Customer billing visibility that stays closer to the relationship record.
  • A cleaner commercial journey from early pricing through live payment handling.

Proposals, Contracts & Subscriptions

  • Proposal handling around comments, acceptance flow and conversion context.
  • Contract management and longer-term agreement visibility.
  • Subscription-style continuity where the relationship has recurring commercial value.
  • A clearer link between customer record, commercial offer and ongoing agreement.
  • Better continuity between pre-sale discussion and live account management.

Projects, Tasks & Support

  • Project workflow around milestones, files, discussions and linked activity.
  • Task handling for internal delivery and follow-through.
  • Support or ticket-led service movement around the client relationship.
  • Cleaner visibility of what the team is doing for the customer.
  • A stronger bridge between account creation and live service delivery.

Appointments & Client Engagement

  • Appointments workflow in the verified Proplix build.
  • Public booking and client-side appointment interaction.
  • Appointment history and reporting context.
  • A more connected customer engagement layer around the account.
  • Cleaner continuity between contact management and live scheduling activity.

See how General Client accounts can fit into your Proplix workflow

If your business needs a cleaner standard client structure that can support documents, billing, agreements, projects, support and appointments without breaking the account history apart, Proplix is designed to give you that connected working model.